Steps to Become a Vendor at an Event or Pop-Up

Find the Right Event – Research local markets, festivals, or pop-ups that align with your brand and products. Check social media, community boards, or event directories.

Review Vendor Requirements – Each event has its own application process, fees, and guidelines. Read the vendor packet carefully to understand booth sizes, permitted items, and setup rules.

Apply & Secure Your Spot – Submit your application early, as spaces can fill quickly. Some events may require photos of your setup or a business license.

Prepare Your Inventory – Stock up on bestsellers, create display-friendly packaging, and consider offering event-exclusive deals to attract more buyers.

Design Your Booth Setup – Invest in a professional, eye-catching display with banners, table covers, and well-organized product arrangements. Ensure it reflects your brand identity.

Plan Payment & Marketing – Have a reliable payment system (cash, card, mobile payments) and promote your attendance on social media to drive traffic to your booth.

Pack Essentials – Bring extra business cards, signage, price tags, shopping bags, and any tools you might need for setup and maintenance.

Engage & Sell! – Be friendly, approachable, and ready to share your brand story. Offer special deals or discounts to encourage purchases and collect customer contact info for future sales.

Follow Up & Evaluate – After the event, follow up with customers via email or social media. Assess sales, customer feedback, and overall experience to improve for future events.

Vendor Event Checklist

Before the Event:
✔ Research and select the right event for your brand
✔ Read and understand vendor requirements
✔ Submit application and payment on time
✔ Confirm event details (location, setup time, booth size, etc.)
✔ Plan and prepare inventory (best sellers, new products, special offers)
✔ Design booth setup (table covers, signage, decorations, lighting)
✔ Arrange for payment methods (cash, card, mobile payments)
✔ Promote your attendance on social media and website

Packing List:
✔ Business cards and promotional materials
✔ Signage (pricing, banners, product labels)
✔ Display materials (shelves, racks, stands, tablecloths)
✔ Shopping bags or packaging for purchases
✔ Tools & supplies (tape, scissors, zip ties, extra pens, receipt book)
✔ Comfortable chair or stool
✔ Water and snacks for yourself

Day of the Event:
✔ Arrive early and set up your booth professionally
✔ Greet customers warmly and engage in conversations
✔ Offer special deals, promotions, or giveaways
✔ Keep track of sales and collect customer contact information
✔ Take photos or videos for social media content

After the Event:
✔ Follow up with new customers via email or social media
✔ Analyze sales, customer feedback, and overall experience
✔ Note improvements for the next event
✔ Post-event social media update thanking attendees

This checklist will help you stay organized and maximize your success at vendor events!